SHALFORD PARISH COUNCIL MEETING Please see pdf version here: Agenda for Meeting 15th July 2026 Members of the Council are hereby summoned to attend the meeting to be held at Shalford Village Hall on Wednesday, 15th July 2026 commencing at 7:30pm for the purpose of transacting the following business: The meeting will be open to the public unless the Council directs otherwise.
AGENDA
1. Apologies for Absence.
2. To receive member’s declarations of interest and dispensations in items on the agenda. (Dispensations should be requested from the Clerk before the meeting).
3. Minutes: Acceptance of minutes: ‘Meeting of the Parish Council held on 17th June 2026’
4. Public participation session with respect to items on the agenda and other matters that are of mutual interest or local concern: (A maximum of 15 minutes shall be allowed for public question time, and it is requested each member of the public speak for a maximum of 3 minutes).
5. District and/or County Councillor: To receive District and County reports
6. Shalford Village Hall Committee Report: To receive report (Cllr Gould)
7. Christmas Light Switch-On Update: To received report (Cllr French)
8. LYB Bus Grant/DigiGo Update: To receive update (Cllr Gould/Cllr Staines/Clerk)
NHP Project: To agree to proceed to the Regulation 14 Consultation and sign off on the Shalford Neighbourhood Plan documents. We are still waiting for some reports (relating to the Strategic Environmental Assessment (SEA) and Habitats Regulations Assessment (HRA) from Braintree. They have told us that they do believe that the SEA is required ( which is fine) and the HRA is not required. But that opinion has to be ratified by Natural England, Historic England and the Environment Agency – the plan is with those agencies and we should hear back in the next few weeks. Following that, we can take the plan to consultation (at Regulation 14). This is a minimum 6-week consultation led by the Parish Council. We don’t know exactly when the consultation will commence as we’re waiting for the SEA and HRA screening report. To agree to cover the costs of the following tasks when the Reg 14 consultation date is confirmed:
• Publish all the documents (Plan, supporting evidence) on the Parish Council website
• Publish a survey asking for people’s views on the policies
• Write to the statutory consultees asking for views on the document
• Poster – create a poster promoting the consultation
• Print hard copies of the Plan – we probably need maybe 3-5 copies that can be viewed by the public (some parishes enable people to loan them to read at home).
• Hold an event at the village hall, likely a weekend or weekday evening.
• Write to the owners of the local green spaces in the plan with proof of postage.
• Social media – to promote the consultation and plug the website
9. Clerks Report: To receive update on action points from the last meeting (Clerk)
10. Annual Parish Meeting: To agree date for May 2027.
11. Finance:
i. To receive report from Finance Working Group meeting held on 16th July 2026
ii. To consider the following recommendations from Finance Working Group:
a) Approve and ratify payments any additional payments made since last meeting as per Finance Report (Appendix I)
b) To receive and note Budget Monitoring Report (Appendix II)
12. Planning:
(1) To review and agree a response to all planning applications including those that have arisen since the agenda was prepared:
26/01526/HH – 39 Barryfields, Shalford, Essex CM7 5HJ
Single-storey rear extension
13. Items for the next agenda:
14. Chair to Close Meeting: Time Closed:
15. Next Parish Council Meeting: 16th September 2026.
Jill Boot
Clerk & RFO to Shalford Parish Council
Dated: 10th July