Agenda for Meeting on the 15th of Septemeber 2021

SHALFORD PARISH COUNCIL

Members of the Council are hereby summoned to attend a meeting to be held at Shalford Village Hall on Wednesday, 15th September 2021 commencing at 7:30pm for the purpose of transacting the following business:

The meeting will be open to the public unless the Council directs otherwise.

 

AGENDA

  1. Apologies for Absence.

  1. To receive member’s declarations of interest and dispensations in items on the agenda.

Dispensations should be requested from the Clerk up to the day before the meeting.

  1. Minutes: Acceptance of the minutes of the Meeting of the Parish Council on the 21st of July 2021

  1. Public participation session with respect to items on the agenda and other matters that are of mutual interest or local concern: A maximum of 15 minutes shall be allowed for public question time and it is requested each member of the public speak for a maximum of 3 minutes.

 

  1. Report from the Clerk: An update on any matters arising from the last meeting (Appendix I)

 

  1. District and/or County Councillor.
  2. To receive a report
  3. To discuss HGV issues in the village.

  1. Planning: To consider and make comments to Braintree District Council on the following application/s:

Notification Only – 21/02734/ELD – Prospect House Jaspers Green Shalford.

Application for a Certificate of Lawfulness – to establish that works relating to planning permission 96/00054/FUL have commenced, that the development has been lawfully implemented and that the permissions remain extant.

 

21/02414/LBC – Brook Cottage Water Lane Shalford

Installation of a ground-source heat pump.

  1. Parish Magazine: To agree to donate £200 per month for four months towards the running costs of the Parish Magazine.

  1. Tree Warden: To agree to advertise for a tree warden.

  1. Defibrillators:
  2. To agree to replace the batteries in the Jaspers Green defibrillator at a cost of £186 plus VAT.
  3. To agree to pay for a maintenance plan for all 3 defibrillators at £135 plus VAT per month.

  1. Website: To agree to move website domain hosting and email service to Cloud Next at a set up cost of £90 plus VAT and an annual cost of £79.99 plus VAT.

  1. Street Cleansing:
  2. To receive an update from the dog fouling working group.
  3. To agree to hold a litter picking day on Sunday 3rd of October
  4. To agree to enter village of the year.

  1. Hall Hire: To agree to temporarily move meetings to another venue.

  1. Grants: To agree to pay a grant of £4000 to Shalford Village Hall for the installation of acoustic panels.

  1. Policies: To approve the following policies:
  2. Standing Orders
  3. Financial Regulations
  4. Code of conduct

  1. Finance:
  2. To receive the financial report and approve payments .
  3. To approve the proposed budget and budget update for 20/21.
  4. To propose ideas for the action plan.

  1. Items from Councillors to be added to the next agenda.

  1. Next Parish Council Meeting: The next meeting of the Parish Council will be held on the 20th of October 2021

 

Michelle Baker

Clerk to Shalford Parish Council 9th September 2021