Agenda for Meeting 21st June 2023

SHALFORD PARISH COUNCIL 

Members of the Council are hereby summoned to attend a meeting to be held at Shalford Village Hall on Wednesday, 21st June 2023 commencing at 7:30pm for the purpose of transacting the following business:

The meeting will be open to the public unless the Council directs otherwise.

 

AGENDA

  1. Apologies for Absence. 
  1. To receive member’s declarations of interest and dispensations in items on the agenda. Dispensations should be requested from the Clerk before the meeting. 
  1. Minutes: Acceptance of the minutes of the Meeting of the Parish Council on the 17th May 2023 
  1. Public participation session with respect to items on the agenda and other matters that are of mutual interest or local concern: A maximum of 15 minutes shall be allowed for public question time, and it is requested each member of the public speak for a maximum of 3 minutes. 
  1. District and/or County Councillor: To receive a report 
  1. Councillor Responsibilities: To allocate the following areas of responsibility

Highways

Transport

Footpaths

Magazine Author

Planning Oversight

  1. Policies: To review the Terms of Reference for the HR Committee
  1. To Agree Councillor Representatives to the following Committees:

BALC Representative

Village Fete Committee

Village Hall Committee

Wethersfield Airbase Scrutiny Committee

  1. To Agree Councillor Appointments to the HR Committees. 
  1. Planning: To agree a response to the following applications: 

  23/01341/FUL – Orchard Barn , Shalford Green, Shalford Change of use of land from agricultural to residential garden

  1. Ranger Strimmer:

To agree to purchase a Heavy-Duty Strimmer for the Ranger to enable him to keep our paths and walkways clear. 

  1. Dog Poo Signs:

To agree for the Clerk to purchase some Dog Poo Notices to be fixed in strategic points along  the footpaths.

  1. Report from the Clerk:   An update on matters arising since the last meeting (Appendix I) 
  1. Finance:

To Agree to pay for 2023/24 Yearly Subscription to BALC of £48.00

To receive the financial report and approve payments (Appendix II)

To complete forms for Cllr Neil Birks for internet banking.

To complete forms for taking off Michele Baker from internet banking 

  1. Application to Designate Finchingfield and Wethersfield parishes as a single Neighbourhood Plan Area: Consultation ends 30th June

To Agree to support the application that has been submitted to Braintree District Council by the Parish Councils to designate Finchingfield & Wethersfield parishes as a single Neighbourhood Plan Area. 

  1. Request for double yellow lines – Cliff Crescent, Shalford

To Agree to Support the following issue:

A resident has expressed concerns at the number of vehicles that park at the entrance to Cliffs Crescent which cause disruption for refuse collection, deliveries etc and importantly would hinder access for emergency vehicles. He has a signed petition and we have been asked by Cllr Mark Ault if we can contact the relevant departments. 

  1. 20’s Plenty for Us:

To allocate responsibility for the creation of an action plan to continue with this project, as was agreed at our February meeting. 

  1. Parish Council Website:

To agree for Cllr Welsh to take over the council website from the Clerk.

  1. Chair Training for Cllr Batt:

To agree Cllr Batt to attend a Chairs 3 day Training Course at a total cost of £360+vat.

  1. Items from Councillors to be added to the next agenda.
  1. Chair to Close Meeting. 
  1. Next Parish Council Meeting: 16th August 2023.                                  

Jill Boot    Clerk to Shalford Parish Council     16th June 2023

 

Appendix I          

REPORT FROM THE CLERK

Courses Attended since last meeting:

Law & Procedures 15.06.23

Misc for Next Agenda:

Cloud backup storage / Tree Planting at Stoneley /   Clerks Review /   Tree Wardens / Appoint Auditor  /    Review Budget / Kings Coronation Plaque  /    Policy Review /

Standing Water & Damage to Property opposite The George.

Verges:

I have spoken to BDC who have the contract from ECC to cut the grass verges in our area.

They have advised me that their contract is for only 2 cuts 1 Spring and 1 Summer (Sept).

The contract only covers the verges which with their tractor would be approx. 1.5M each side.

I was given out of date information for a contact at ECC but I will be looking into this further to see if we can get permission to cut these verges and also the village hall triangle.

Defibrillators:

Over the last couple of weeks, in the process of sorting out the defibrillators and the webnos & Community Heartbeat accounts, I have found that the Jaspers Green defib has not been checked since January and had therefore been taken off the Ambulance Service available list.

I have now spoken to the relevant people and have made my own personal inspections of both the village hall and the Jaspers Green defibs and have rectified this situation.  I will  now be taking over the inspections of all three to ensure that this doesn’t happen again.

First Aid/Defib Training:

I haven’t been able to obtain information for this yet but will be looking at bringing pricing and information to our next meeting in August.

Footpaths:

I will be speaking to Lol over the next couple of weeks about what we can do to clear the footpaths.

Wooden Bridge:

It has been bought to our attention that a wooden bridge on one of the footpaths is damaged and breaking.  I will look into who is responsible for its upkeep and will bring all the relevant information to our August meeting.

Leaking Bus Shelter:

We have already agreed an expenditure to fix the back of the damaged bus shelter and I will speak to Lol over the next month to see how we can proceed. 

Jaspers Triangle Remedial Works:

I will chat to Lol to see if we can tidy this up ourselves or I will go back to highways who I believe made the mess in the first place.

Street Cleaning:

I have produced the invoice to BDC for our street cleaning fee which was due in by the end of June for £476.52 and we should expect this to be paid in July. 

Temporary Recycling Bins at Stoneley Park:

The clerk is still looking into this with BDC and will have further updates at our next meeting in August. 

Update on Planning Applications Listed in the Previous Minutes: 

23/00973/HH & 23/00974/LBC The Granary, Jaspers Green, Shalford

Conversion of roof space in existing garage to habitable accommodation, including

repositioning of rooflights and gable window.

APPLICATION GRANTED

23/00918/FUL – Lones Garden, Lones Hole Lane, Shalford CM7 5JB

Single storey side extension linking main building to existing outbuilding. Conversion of

Existing garage to habitable accommodation with first floor extension over.

PENDING DECISION

23/00381/HH – Ancells in The Hole, Braintree Road, Shalford CM7 4QT: Proposed works to existing domestic outbuilding and garaging. Proposed removal of modern later additions and enclosures. Full building restoration and refurbishment together with erection of forward single storey extension and infilling with associated operational development and landscaping.

PENDING DECISION 

22/03263/FUL – Parsonage Cottage Garretts Lane Shalford: Retention of gravel access track and replacement of 5-bar field gate. Retention of storage containers

APPLICATION REFUSED

Appendix II

Finance Document